BRITISH INSTITUTE IN EASTERN AFRICA — Charity Commission profile

01 Identity

Registration and reporting

Registration status: Registered
Reporting status: Submission Received
Charity type: Charitable company
Registered: 27 March 1997
Removed: Not supplied
Company number supplied: 03341342
Financial period: 1 April 2024 – 31 March 2025
Latest income: £884,396
Latest expenditure: £846,606
Gift Aid: Yes
Owns or uses land: Yes
In administration: No
Insolvent: No
CIO: No

Public contact address: BRITISH INSTITUTE IN EASTERN AFRICA, 10 CARLTON HOUSE TERRACE, LONDON, SW1Y 5AH

Website recorded by the regulator: http://www.biea.ac.uk/ (displayed as text)

02 Activities

What the charity does

The BIEA is active in research into the history, archaeology and social sciences of Tanzania, Uganda, Kenya and surrounding countries. It encourages research by individual scholars, works with the universities, museums and antiquities services of the eastern African countries and liaises with international scholarship. It maintains a centre for research and a library at its base in Nairobi.

03 Official extract

Charity Annual Return History

Fin Period Start Date: 1 April 2024
Fin Period End Date: 31 March 2025
Ar Cycle Reference: AR25
Reporting Due Date: 31 January 2026
Date Annual Return Received: 14 December 2025
Date Accounts Received: 14 December 2025
Total Gross Income: £884,396
Total Gross Expenditure: £846,606

Fin Period Start Date: 1 April 2023
Fin Period End Date: 31 March 2024
Ar Cycle Reference: AR24
Reporting Due Date: 31 January 2025
Date Annual Return Received: 22 December 2024
Date Accounts Received: 22 December 2024
Total Gross Income: £863,246
Total Gross Expenditure: £764,180

Fin Period Start Date: 1 April 2022
Fin Period End Date: 31 March 2023
Ar Cycle Reference: AR23
Reporting Due Date: 31 January 2024
Date Annual Return Received: 31 January 2024
Date Accounts Received: 31 January 2024
Total Gross Income: £858,649
Total Gross Expenditure: £852,960

Fin Period Start Date: 1 April 2021
Fin Period End Date: 31 March 2022
Ar Cycle Reference: AR22
Reporting Due Date: 31 January 2023
Date Annual Return Received: 14 March 2023
Date Accounts Received: 14 March 2023
Total Gross Income: £1,204,281
Total Gross Expenditure: £1,317,392

Fin Period Start Date: 1 April 2020
Fin Period End Date: 31 March 2021
Ar Cycle Reference: AR21
Reporting Due Date: 31 January 2022
Date Annual Return Received: 29 January 2022
Date Accounts Received: 14 March 2022
Total Gross Income: £794,854
Total Gross Expenditure: £689,303

04 Official extract

Charity Annual Return Parta

Latest Fin Period Submitted Ind: Yes
Fin Period Order Number: 1
Ar Cycle Reference: AR25
Fin Period Start Date: 1 April 2024
Fin Period End Date: 31 March 2025
Ar Due Date: 31 January 2026
Ar Received Date: 14 December 2025
Total Gross Income: £884,396
Total Gross Expenditure: £846,606
Grant Making Is Main Activity: No
Count Govt Contracts: 0
Count Govt Grants: £0
Charity Has Trading Subsidiary: No
Does Trustee Receive Any Benefit: No
Trustee Payments Acting As Trustee: No
Trustee Receives Payments Services: No
Trustee Receives Other Benefit: No
Trustee Resigned Employment: No
Employees Salary Over 60k: No
Count Volunteers: 0

Latest Fin Period Submitted Ind: No
Fin Period Order Number: 2
Ar Cycle Reference: AR24
Fin Period Start Date: 1 April 2023
Fin Period End Date: 31 March 2024
Ar Due Date: 31 January 2025
Ar Received Date: 22 December 2024
Total Gross Income: £863,246
Total Gross Expenditure: £764,180
Grant Making Is Main Activity: No
Count Govt Contracts: 0
Count Govt Grants: £0
Charity Has Trading Subsidiary: No
Does Trustee Receive Any Benefit: No
Trustee Payments Acting As Trustee: No
Trustee Receives Payments Services: No
Trustee Receives Other Benefit: No
Trustee Resigned Employment: No
Employees Salary Over 60k: No
Count Volunteers: 0

Latest Fin Period Submitted Ind: No
Fin Period Order Number: 3
Ar Cycle Reference: AR23
Fin Period Start Date: 1 April 2022
Fin Period End Date: 31 March 2023
Ar Due Date: 31 January 2024
Ar Received Date: 31 January 2024
Total Gross Income: £858,649
Total Gross Expenditure: £852,960
Grant Making Is Main Activity: No
Count Govt Contracts: 0
Count Govt Grants: £0
Charity Has Trading Subsidiary: No
Does Trustee Receive Any Benefit: No
Trustee Payments Acting As Trustee: No
Trustee Receives Payments Services: No
Trustee Receives Other Benefit: No
Trustee Resigned Employment: No
Employees Salary Over 60k: No
Count Volunteers: 0

Latest Fin Period Submitted Ind: No
Fin Period Order Number: 4
Ar Cycle Reference: AR22
Fin Period Start Date: 1 April 2021
Fin Period End Date: 31 March 2022
Ar Due Date: 31 January 2023
Ar Received Date: 14 March 2023
Total Gross Income: £1,204,281
Total Gross Expenditure: £1,317,392
Charity Raises Funds From Public: No
Grant Making Is Main Activity: No
Charity Receives Govt Funding Contracts: No
Charity Receives Govt Funding Grants: No
Charity Has Trading Subsidiary: Yes
Trustee Also Director Of Subsidiary: Yes
Does Trustee Receive Any Benefit: No
Trustee Resigned Employment: No
Employees Salary Over 60k: No
Count Volunteers: 0

Latest Fin Period Submitted Ind: No
Fin Period Order Number: 5
Ar Cycle Reference: AR21
Fin Period Start Date: 1 April 2020
Fin Period End Date: 31 March 2021
Ar Due Date: 31 January 2022
Ar Received Date: 29 January 2022
Total Gross Income: £794,854
Total Gross Expenditure: £689,303
Charity Raises Funds From Public: No
Grant Making Is Main Activity: No
Charity Receives Govt Funding Contracts: No
Charity Receives Govt Funding Grants: No
Charity Has Trading Subsidiary: Yes
Trustee Also Director Of Subsidiary: Yes
Does Trustee Receive Any Benefit: No
Trustee Resigned Employment: No
Employees Salary Over 60k: No
Count Volunteers: 0

05 Official extract

Charity Annual Return Partb

Latest Fin Period Submitted Ind: Yes
Fin Period Order Number: 1
Ar Cycle Reference: AR25
Fin Period Start Date: 1 April 2024
Fin Period End Date: 31 March 2025
Ar Due Date: 31 January 2026
Ar Received Date: 14 December 2025
Income Donations And Legacies: 739778
Income Other Trading Activities: 31281
Income Charitable Activities: 43132
Income Investments: 19681
Income Other: 50524
Income Total Income And Endowments: 884396
Income Legacies: 0
Income Endowments: 0
Expenditure Raising Funds: £72,128
Expenditure Charitable Expenditure: £774,478
Expenditure Other: 0
Expenditure Total: 846606
Expenditure Investment Management: 0
Expenditure Grants Institution: 0
Expenditure Governance: 45580
Expenditure Support Costs: 9889
Expenditure Depreciation: 22741
Gain Loss Investment: 3359
Gain Loss Pension Fund: 0
Gain Loss Revaluation Fixed Investment: -5344
Gain Loss Other: 0
Reserves: £773,943
Assets Total Fixed: 812663
Assets Own Use: 309781
Assets Long Term Investment: 502882
Defined Benefit Pension Scheme: -99
Assets Other Assets: £243,145
Assets Total Liabilities: £195,432
Assets Current Investment: 0
Assets Total Assets And Liabilities: £860,277
Creditors One Year Total Current: 195432
Creditors Falling Due After One Year: 0
Assets Cash: £218,145
Funds Endowment: 0
Funds Unrestricted: 773943
Funds Restricted: 86334
Funds Total: 860277
Count Employees: 20
Consolidated Accounts: Yes

Latest Fin Period Submitted Ind: No
Fin Period Order Number: 2
Ar Cycle Reference: AR24
Fin Period Start Date: 1 April 2023
Fin Period End Date: 31 March 2024
Ar Due Date: 31 January 2025
Ar Received Date: 22 December 2024
Income Donations And Legacies: 695459
Income Other Trading Activities: 59132
Income Charitable Activities: 44516
Income Investments: 15123
Income Other: 49016
Income Total Income And Endowments: 863246
Income Legacies: 5981
Income Endowments: 0
Expenditure Raising Funds: £43,434
Expenditure Charitable Expenditure: £720,746
Expenditure Other: 0
Expenditure Total: 764180
Expenditure Investment Management: 0
Expenditure Grants Institution: 0
Expenditure Governance: 0
Expenditure Support Costs: 699418
Expenditure Depreciation: 21328
Gain Loss Investment: 0
Gain Loss Pension Fund: 0
Gain Loss Revaluation Fixed Investment: 0
Gain Loss Other: 0
Reserves: £743,476
Assets Total Fixed: 801508
Assets Own Use: 315125
Assets Long Term Investment: 486383
Defined Benefit Pension Scheme: 0
Assets Other Assets: £310,721
Assets Total Liabilities: £291,110
Assets Current Investment: 0
Assets Total Assets And Liabilities: £821,119
Creditors One Year Total Current: 291110
Creditors Falling Due After One Year: 0
Assets Cash: £251,178
Funds Endowment: 0
Funds Unrestricted: 17172
Funds Restricted: 803947
Funds Total: 821119
Count Employees: 24
Consolidated Accounts: Yes

Latest Fin Period Submitted Ind: No
Fin Period Order Number: 3
Ar Cycle Reference: AR23
Fin Period Start Date: 1 April 2022
Fin Period End Date: 31 March 2023
Ar Due Date: 31 January 2024
Ar Received Date: 31 January 2024
Income Donations And Legacies: 697317
Income Other Trading Activities: 33881
Income Charitable Activities: 75244
Income Investments: 12251
Income Other: 39956
Income Total Income And Endowments: 858649
Income Legacies: 0
Income Endowments: 0
Expenditure Raising Funds: £23,958
Expenditure Charitable Expenditure: £829,002
Expenditure Other: 0
Expenditure Total: 852960
Expenditure Investment Management: 0
Expenditure Grants Institution: 0
Expenditure Governance: 0
Expenditure Support Costs: 239533
Expenditure Depreciation: 26576
Gain Loss Investment: 0
Gain Loss Pension Fund: 0
Gain Loss Revaluation Fixed Investment: 0
Gain Loss Other: -27335
Reserves: £663,602
Assets Total Fixed: 773628
Assets Own Use: 331990
Assets Long Term Investment: 441638
Defined Benefit Pension Scheme: -121156
Assets Other Assets: £276,101
Assets Total Liabilities: £236,617
Assets Current Investment: 0
Assets Total Assets And Liabilities: £691,956
Creditors One Year Total Current: 236617
Creditors Falling Due After One Year: 0
Assets Cash: £212,659
Funds Endowment: 0
Funds Unrestricted: 663602
Funds Restricted: 28354
Funds Total: 691956
Count Employees: 21
Consolidated Accounts: Yes

Latest Fin Period Submitted Ind: No
Fin Period Order Number: 4
Ar Cycle Reference: AR22
Fin Period Start Date: 1 April 2021
Fin Period End Date: 31 March 2022
Ar Due Date: 31 January 2023
Ar Received Date: 14 March 2023
Income Donations And Legacies: 1113675
Income Other Trading Activities: 62090
Income Charitable Activities: 13878
Income Investments: 12001
Income Other: 2637
Income Total Income And Endowments: 1204281
Income Legacies: 0
Income Endowments: 0
Expenditure Raising Funds: £15,778
Expenditure Charitable Expenditure: £1,301,614
Expenditure Other: 0
Expenditure Total: 1317392
Expenditure Investment Management: 0
Expenditure Grants Institution: 0
Expenditure Governance: 7675
Expenditure Support Costs: 141524
Expenditure Depreciation: 25630
Gain Loss Investment: 9401
Gain Loss Pension Fund: 0
Gain Loss Revaluation Fixed Investment: 0
Gain Loss Other: 0
Reserves: £700,878
Assets Total Fixed: 775586
Assets Own Use: 318665
Assets Long Term Investment: 456921
Defined Benefit Pension Scheme: -160268
Assets Other Assets: £474,253
Assets Total Liabilities: £375,970
Assets Current Investment: 0
Assets Total Assets And Liabilities: £713,601
Creditors One Year Total Current: 375970
Creditors Falling Due After One Year: 0
Assets Cash: £261,187
Funds Endowment: 0
Funds Unrestricted: 700878
Funds Restricted: 12723
Funds Total: 713601
Count Employees: 17
Consolidated Accounts: Yes

Latest Fin Period Submitted Ind: No
Fin Period Order Number: 5
Ar Cycle Reference: AR21
Fin Period Start Date: 1 April 2020
Fin Period End Date: 31 March 2021
Ar Due Date: 31 January 2022
Ar Received Date: 29 January 2022
Income Donations And Legacies: 714462
Income Other Trading Activities: 46826
Income Charitable Activities: 17663
Income Investments: 12803
Income Other: 3100
Income Total Income And Endowments: 794854
Income Legacies: 0
Income Endowments: 0
Expenditure Raising Funds: £23,588
Expenditure Charitable Expenditure: £665,715
Expenditure Other: 0
Expenditure Total: 689303
Expenditure Investment Management: 0
Expenditure Grants Institution: 0
Expenditure Governance: 25441
Expenditure Support Costs: 112520
Expenditure Depreciation: 22361
Gain Loss Investment: 73779
Gain Loss Pension Fund: 0
Gain Loss Revaluation Fixed Investment: 0
Gain Loss Other: 0
Reserves: £808,292
Assets Total Fixed: 734971
Assets Own Use: 299452
Assets Long Term Investment: 435519
Defined Benefit Pension Scheme: -26353
Assets Other Assets: £496,560
Assets Total Liabilities: £387,867
Assets Current Investment: 0
Assets Total Assets And Liabilities: £817,311
Creditors One Year Total Current: 303042
Creditors Falling Due After One Year: 84825
Assets Cash: £374,294
Funds Endowment: 0
Funds Unrestricted: 808292
Funds Restricted: 9019
Funds Total: 817311
Count Employees: 19
Consolidated Accounts: Yes

06 Official extract

Charity Area Of Operation

Geographic Area Type: Local Authority
Geographic Area Description: City Of Westminster
Parent Geographic Area Type: Metropolitan Counties
Parent Geographic Area Description: Greater London
Welsh Ind: No

Geographic Area Type: Country
Geographic Area Description: Kenya
Parent Geographic Area Type: Continent
Parent Geographic Area Description: Africa
Welsh Ind: No

07 Official extract

Charity Classification

Classification Code: 305
Classification Type: How
Classification Description: Provides Buildings/facilities/open Space

Classification Code: 102
Classification Type: What
Classification Description: Education/training

Classification Code: 301
Classification Type: How
Classification Description: Makes Grants To Individuals

Classification Code: 112
Classification Type: What
Classification Description: Environment/conservation/heritage

Classification Code: 207
Classification Type: Who
Classification Description: The General Public/mankind

Classification Code: 106
Classification Type: What
Classification Description: Overseas Aid/famine Relief

Classification Code: 115
Classification Type: What
Classification Description: Human Rights/religious Or Racial Harmony/equality Or Diversity

Classification Code: 113
Classification Type: What
Classification Description: Economic/community Development/employment

Classification Code: 309
Classification Type: How
Classification Description: Acts As An Umbrella Or Resource Body

Classification Code: 109
Classification Type: What
Classification Description: Arts/culture/heritage/science

Classification Code: 308
Classification Type: How
Classification Description: Sponsors Or Undertakes Research

08 Official extract

Charity Event History

Charity Name: BRITISH INSTITUTE IN EASTERN AFRICA
Charity Event Order: 1
Event Type: Standard registration
Date Of Event: 1997-03-27T00:00:00

09 Official extract

Charity Governing Document

Governing Document Description: MEMORANDUM AND ARTICLES INCORPORATED 27 MAR 1997AS AMENDED BY SPECIAL RESOLUTION(S) DATED 21 DEC 2021 as amended on 19 Jan 2023 as amended on 14 Dec 2022 as amended on 14 Dec 2022
Charitable Objects: 2 Objects2.1 The Objects of the Charity are for the public benefit and are specifically restricted to undertaking, promoting and encouraging arts, humanities and social sciences research in and on Africa.
Area Of Benefit: EASTERN AFRICA

10 Official extract

Charity Policy

Policy Name: Engaging external speakers at charity events policy and procedures

Policy Name: Safeguarding policy and procedures

Policy Name: Social media policy and procedures

Policy Name: Financial reserves policy and procedures

Policy Name: Internal risk management policy and procedures

Policy Name: Risk management

Policy Name: Bullying and harassment policy and procedures

Policy Name: Serious incident reporting policy and procedures

Policy Name: Internal charity financial controls policy and procedures

Policy Name: Trustee conflicts of interest policy and procedures

Policy Name: Investing charity funds policy and procedures

Policy Name: Complaints policy and procedures

Policy Name: Trustee expenses policy and procedures