OFF THE RECORD (SOUTH EAST HAMPSHIRE) — Charity Commission profile

01 Identity

Registration and reporting

Registration status: Registered
Reporting status: Submission Received
Charity type: Charitable company
Registered: 9 September 1997
Removed: Not supplied
Company number supplied: 03333729
Financial period: 1 April 2024 – 31 March 2025
Latest income: £525,774
Latest expenditure: £489,693
Gift Aid: Yes
Owns or uses land: No
In administration: No
Insolvent: No
CIO: No

Public contact address: OFF THE RECORD, 138 PURBROOK WAY, HAVANT, PO9 3SU

Website recorded by the regulator: www.otr-south.org.uk (displayed as text)

02 Activities

What the charity does

Off The Record aims to relieve and prevent suffering of young people aged 11-25, in South East Hampshire, by offering them access to a range of free and confidential services which encompass: information, counselling, crisis support, educational and preventative services, befriending and opportunities for self-development

03 Official extract

Charity Annual Return History

Fin Period Start Date: 1 April 2024
Fin Period End Date: 31 March 2025
Ar Cycle Reference: AR25
Reporting Due Date: 31 January 2026
Date Annual Return Received: 17 November 2025
Date Accounts Received: 11 November 2025
Total Gross Income: £525,774
Total Gross Expenditure: £489,693

Fin Period Start Date: 1 April 2023
Fin Period End Date: 31 March 2024
Ar Cycle Reference: AR24
Reporting Due Date: 31 January 2025
Date Annual Return Received: 10 January 2025
Date Accounts Received: 10 January 2025
Total Gross Income: £468,218
Total Gross Expenditure: £466,755

Fin Period Start Date: 1 April 2022
Fin Period End Date: 31 March 2023
Ar Cycle Reference: AR23
Reporting Due Date: 31 January 2024
Date Annual Return Received: 9 January 2024
Date Accounts Received: 9 January 2024
Total Gross Income: £461,421
Total Gross Expenditure: £435,104

Fin Period Start Date: 1 April 2021
Fin Period End Date: 31 March 2022
Ar Cycle Reference: AR22
Reporting Due Date: 31 January 2023
Date Annual Return Received: 20 January 2023
Date Accounts Received: 20 January 2023
Total Gross Income: £320,165
Total Gross Expenditure: £331,294

Fin Period Start Date: 1 April 2020
Fin Period End Date: 31 March 2021
Ar Cycle Reference: AR21
Reporting Due Date: 31 January 2022
Date Annual Return Received: 28 January 2022
Date Accounts Received: 28 January 2022
Total Gross Income: £363,630
Total Gross Expenditure: £298,629

04 Official extract

Charity Annual Return Parta

Latest Fin Period Submitted Ind: Yes
Fin Period Order Number: 1
Ar Cycle Reference: AR25
Fin Period Start Date: 1 April 2024
Fin Period End Date: 31 March 2025
Ar Due Date: 31 January 2026
Ar Received Date: 17 November 2025
Total Gross Income: £525,774
Total Gross Expenditure: £489,693
Grant Making Is Main Activity: No
Count Govt Contracts: 0
Count Govt Grants: £13
Income From Government Grants: £189,874
Charity Has Trading Subsidiary: No
Does Trustee Receive Any Benefit: No
Trustee Payments Acting As Trustee: No
Trustee Receives Payments Services: No
Trustee Receives Other Benefit: No
Trustee Resigned Employment: No
Employees Salary Over 60k: No
Count Volunteers: 12

Latest Fin Period Submitted Ind: No
Fin Period Order Number: 2
Ar Cycle Reference: AR24
Fin Period Start Date: 1 April 2023
Fin Period End Date: 31 March 2024
Ar Due Date: 31 January 2025
Ar Received Date: 10 January 2025
Total Gross Income: £468,218
Total Gross Expenditure: £466,755
Grant Making Is Main Activity: No
Count Govt Contracts: 0
Count Govt Grants: £11
Income From Government Grants: £188,059
Charity Has Trading Subsidiary: No
Does Trustee Receive Any Benefit: No
Trustee Payments Acting As Trustee: No
Trustee Receives Payments Services: No
Trustee Receives Other Benefit: No
Trustee Resigned Employment: No
Employees Salary Over 60k: No
Count Volunteers: 28

Latest Fin Period Submitted Ind: No
Fin Period Order Number: 3
Ar Cycle Reference: AR23
Fin Period Start Date: 1 April 2022
Fin Period End Date: 31 March 2023
Ar Due Date: 31 January 2024
Ar Received Date: 9 January 2024
Total Gross Income: £461,421
Total Gross Expenditure: £435,104
Grant Making Is Main Activity: No
Count Govt Contracts: 0
Count Govt Grants: £7
Income From Government Grants: £110,679
Charity Has Trading Subsidiary: No
Does Trustee Receive Any Benefit: No
Trustee Payments Acting As Trustee: No
Trustee Receives Payments Services: No
Trustee Receives Other Benefit: No
Trustee Resigned Employment: No
Employees Salary Over 60k: No
Count Volunteers: 30

Latest Fin Period Submitted Ind: No
Fin Period Order Number: 4
Ar Cycle Reference: AR22
Fin Period Start Date: 1 April 2021
Fin Period End Date: 31 March 2022
Ar Due Date: 31 January 2023
Ar Received Date: 20 January 2023
Total Gross Income: £320,165
Total Gross Expenditure: £331,294
Charity Raises Funds From Public: Yes
Charity Professional Fundraiser: No
Charity Commercial Participator: No
Charity Receives Govt Funding Contracts: No
Charity Receives Govt Funding Grants: Yes
Count Govt Grants: £1
Income From Government Grants: £1,457
Charity Has Trading Subsidiary: No
Does Trustee Receive Any Benefit: No
Trustee Resigned Employment: No
Employees Salary Over 60k: No
Count Volunteers: 44

Latest Fin Period Submitted Ind: No
Fin Period Order Number: 5
Ar Cycle Reference: AR21
Fin Period Start Date: 1 April 2020
Fin Period End Date: 31 March 2021
Ar Due Date: 31 January 2022
Ar Received Date: 28 January 2022
Total Gross Income: £363,630
Total Gross Expenditure: £298,629
Charity Raises Funds From Public: Yes
Charity Professional Fundraiser: No
Charity Commercial Participator: No
Charity Receives Govt Funding Contracts: No
Charity Receives Govt Funding Grants: Yes
Count Govt Grants: £2
Income From Government Grants: £10,835
Charity Has Trading Subsidiary: No
Does Trustee Receive Any Benefit: No
Trustee Resigned Employment: No
Employees Salary Over 60k: No
Count Volunteers: 44

05 Official extract

Charity Annual Return Partb

Latest Fin Period Submitted Ind: Yes
Fin Period Order Number: 1
Ar Cycle Reference: AR25
Fin Period Start Date: 1 April 2024
Fin Period End Date: 31 March 2025
Ar Due Date: 31 January 2026
Ar Received Date: 17 November 2025
Income Donations And Legacies: 30000
Income Other Trading Activities: 0
Income Charitable Activities: 491383
Income Investments: 4391
Income Other: 0
Income Total Income And Endowments: 525774
Income Legacies: 0
Income Endowments: 0
Expenditure Raising Funds: £74,148
Expenditure Charitable Expenditure: £415,545
Expenditure Other: 0
Expenditure Total: 489693
Expenditure Investment Management: 0
Expenditure Grants Institution: 0
Expenditure Governance: 3303
Expenditure Support Costs: 107616
Expenditure Depreciation: 4499
Gain Loss Investment: 0
Gain Loss Pension Fund: 0
Gain Loss Revaluation Fixed Investment: 0
Gain Loss Other: 0
Reserves: £225,212
Assets Total Fixed: 6975
Assets Own Use: 6975
Assets Long Term Investment: 0
Defined Benefit Pension Scheme: 0
Assets Other Assets: £344,414
Assets Total Liabilities: £21,285
Assets Current Investment: 0
Assets Total Assets And Liabilities: £330,104
Creditors One Year Total Current: 21285
Creditors Falling Due After One Year: 0
Assets Cash: £328,407
Funds Endowment: 0
Funds Unrestricted: 225212
Funds Restricted: 104892
Funds Total: 330104
Count Employees: 17
Charity Only Accounts: Yes

06 Official extract

Charity Area Of Operation

Geographic Area Type: Local Authority
Geographic Area Description: Hampshire
Welsh Ind: No

07 Official extract

Charity Classification

Classification Code: 105
Classification Type: What
Classification Description: The Prevention Or Relief Of Poverty

Classification Code: 201
Classification Type: Who
Classification Description: Children/young People

Classification Code: 306
Classification Type: How
Classification Description: Provides Services

08 Official extract

Charity Event History

Charity Name: OFF THE RECORD (SOUTH EAST HAMPSHIRE)
Charity Event Order: 2
Event Type: Asset transfer in
Date Of Event: 2024-12-20T00:00:00
Reason: Removed by application
Assoc Organisation Number: 5064971
Assoc Registered Charity Number: 1166072
Assoc Charity Name: DARE2EXPRESS

Charity Name: OFF THE RECORD (SOUTH EAST HAMPSHIRE)
Charity Event Order: 1
Event Type: Standard registration
Date Of Event: 1997-09-09T00:00:00

09 Official extract

Charity Governing Document

Governing Document Description: MEMORANDUM & ARTICLES OF ASSOCIATION INCORPORATED 14 MARCH 1997 AMENDED BY SPECIAL RESOLUTION 6 AUGUST 1997 AND 8 JULY 2010.
Charitable Objects: FOR THE RELIEF OF SICKNESS AND HARDSHIP AMONG YOUNG PEOPLE FOCUSSED WITHIN THE BOROUGH OF HAVANT AND THE CITY OF PORTSMOUTH AND THEIR RESPECTIVE ENVIRONS IN AND BORDERING SOUTH EAST HAMPSHIRE
Area Of Benefit: BOROUGH OF HAVANT AND THE CITY OF PORTSMOUTH

10 Official extract

Charity Other Names

Charity Name Id: 414355
Charity Name Type: Working name
Charity Name: OFF THE RECORD

11 Official extract

Charity Policy

Policy Name: Internal risk management policy and procedures

Policy Name: Paying staff

Policy Name: Trustee conflicts of interest policy and procedures

Policy Name: Volunteer management

Policy Name: Investment

Policy Name: Serious incident reporting policy and procedures

Policy Name: Conflicting interests

Policy Name: Safeguarding policy and procedures

Policy Name: Complaints handling

Policy Name: Bullying and harassment policy and procedures

Policy Name: Financial reserves policy and procedures

Policy Name: Internal charity financial controls policy and procedures

Policy Name: Social media policy and procedures

Policy Name: Risk management

Policy Name: Complaints policy and procedures

Policy Name: Trustee expenses policy and procedures

Policy Name: Safeguarding vulnerable beneficiaries