OFF THE RECORD - BATH & NORTH EAST SOMERSET — Charity Commission profile

01 Identity

Registration and reporting

Registration status: Registered
Reporting status: Submission Received
Charity type: Charitable company
Registered: 5 November 1998
Removed: Not supplied
Company number supplied: 03643586
Financial period: 1 April 2024 – 31 March 2025
Latest income: £998,395
Latest expenditure: £1,002,262
Gift Aid: Yes
Owns or uses land: Yes
In administration: No
Insolvent: No
CIO: No

Public contact address: OFF THE RECORD, OPEN HOUSE CENTRE, MANVERS STREET, BATH, BA1 1JW

Website recorded by the regulator: www.offtherecord-banes.co.uk (displayed as text)

02 Activities

What the charity does

Off the Record exists to improve the emotional health and wellbeing of young people by providing them with a safe space to be themselves. We provide a range of free services including counselling, listening support/coaching, youth participation, advocacy and specialist groups, such as a young parents group, support for care leavers and a LGBT focused youth group.

03 Official extract

Charity Annual Return History

Fin Period Start Date: 1 April 2024
Fin Period End Date: 31 March 2025
Ar Cycle Reference: AR25
Reporting Due Date: 31 January 2026
Date Annual Return Received: 30 January 2026
Date Accounts Received: 30 January 2026
Total Gross Income: £998,395
Total Gross Expenditure: £1,002,262

Fin Period Start Date: 1 April 2023
Fin Period End Date: 31 March 2024
Ar Cycle Reference: AR24
Reporting Due Date: 31 January 2025
Date Annual Return Received: 22 January 2025
Date Accounts Received: 22 January 2025
Total Gross Income: £873,987
Total Gross Expenditure: £896,452

Fin Period Start Date: 1 April 2022
Fin Period End Date: 31 March 2023
Ar Cycle Reference: AR23
Reporting Due Date: 31 January 2024
Date Annual Return Received: 5 January 2024
Date Accounts Received: 5 January 2024
Total Gross Income: £872,555
Total Gross Expenditure: £849,505

Fin Period Start Date: 1 April 2021
Fin Period End Date: 31 March 2022
Ar Cycle Reference: AR22
Reporting Due Date: 31 January 2023
Date Annual Return Received: 18 January 2023
Date Accounts Received: 18 January 2023
Total Gross Income: £822,771
Total Gross Expenditure: £755,968

Fin Period Start Date: 1 April 2020
Fin Period End Date: 31 March 2021
Ar Cycle Reference: AR21
Reporting Due Date: 31 January 2022
Date Annual Return Received: 2 February 2022
Date Accounts Received: 2 February 2022
Total Gross Income: £811,725
Total Gross Expenditure: £759,641

04 Official extract

Charity Annual Return Parta

Latest Fin Period Submitted Ind: Yes
Fin Period Order Number: 1
Ar Cycle Reference: AR25
Fin Period Start Date: 1 April 2024
Fin Period End Date: 31 March 2025
Ar Due Date: 31 January 2026
Ar Received Date: 30 January 2026
Total Gross Income: £998,395
Total Gross Expenditure: £1,002,262
Grant Making Is Main Activity: No
Count Govt Contracts: 7
Count Govt Grants: £1
Income From Government Contracts: 622982
Income From Government Grants: £32,945
Charity Has Trading Subsidiary: No
Does Trustee Receive Any Benefit: No
Trustee Payments Acting As Trustee: No
Trustee Receives Payments Services: No
Trustee Receives Other Benefit: No
Trustee Resigned Employment: No
Employees Salary Over 60k: No
Count Volunteers: 19

Latest Fin Period Submitted Ind: No
Fin Period Order Number: 2
Ar Cycle Reference: AR24
Fin Period Start Date: 1 April 2023
Fin Period End Date: 31 March 2024
Ar Due Date: 31 January 2025
Ar Received Date: 22 January 2025
Total Gross Income: £873,987
Total Gross Expenditure: £896,452
Grant Making Is Main Activity: No
Count Govt Contracts: 5
Count Govt Grants: £0
Income From Government Contracts: 448110
Charity Has Trading Subsidiary: No
Does Trustee Receive Any Benefit: No
Trustee Payments Acting As Trustee: No
Trustee Receives Payments Services: No
Trustee Receives Other Benefit: No
Trustee Resigned Employment: No
Employees Salary Over 60k: No
Count Volunteers: 35

Latest Fin Period Submitted Ind: No
Fin Period Order Number: 3
Ar Cycle Reference: AR23
Fin Period Start Date: 1 April 2022
Fin Period End Date: 31 March 2023
Ar Due Date: 31 January 2024
Ar Received Date: 5 January 2024
Total Gross Income: £872,555
Total Gross Expenditure: £849,505
Grant Making Is Main Activity: No
Count Govt Contracts: 6
Count Govt Grants: £0
Income From Government Contracts: 407148
Charity Has Trading Subsidiary: No
Does Trustee Receive Any Benefit: No
Trustee Payments Acting As Trustee: No
Trustee Receives Payments Services: No
Trustee Receives Other Benefit: No
Trustee Resigned Employment: No
Employees Salary Over 60k: No
Count Volunteers: 23

Latest Fin Period Submitted Ind: No
Fin Period Order Number: 4
Ar Cycle Reference: AR22
Fin Period Start Date: 1 April 2021
Fin Period End Date: 31 March 2022
Ar Due Date: 31 January 2023
Ar Received Date: 18 January 2023
Total Gross Income: £822,771
Total Gross Expenditure: £755,968
Charity Raises Funds From Public: Yes
Charity Professional Fundraiser: No
Charity Commercial Participator: No
Charity Receives Govt Funding Contracts: Yes
Count Govt Contracts: 4
Charity Receives Govt Funding Grants: No
Income From Government Contracts: 201637
Charity Has Trading Subsidiary: No
Does Trustee Receive Any Benefit: No
Trustee Resigned Employment: No
Employees Salary Over 60k: No
Count Volunteers: 22

Latest Fin Period Submitted Ind: No
Fin Period Order Number: 5
Ar Cycle Reference: AR21
Fin Period Start Date: 1 April 2020
Fin Period End Date: 31 March 2021
Ar Due Date: 31 January 2022
Ar Received Date: 2 February 2022
Total Gross Income: £811,725
Total Gross Expenditure: £759,641
Charity Raises Funds From Public: Yes
Charity Professional Fundraiser: No
Charity Commercial Participator: No
Charity Receives Govt Funding Contracts: Yes
Count Govt Contracts: 3
Charity Receives Govt Funding Grants: Yes
Count Govt Grants: £2
Income From Government Contracts: 189159
Income From Government Grants: £70,500
Charity Has Trading Subsidiary: No
Does Trustee Receive Any Benefit: No
Trustee Resigned Employment: No
Employees Salary Over 60k: No
Count Volunteers: 21

05 Official extract

Charity Annual Return Partb

Latest Fin Period Submitted Ind: Yes
Fin Period Order Number: 1
Ar Cycle Reference: AR25
Fin Period Start Date: 1 April 2024
Fin Period End Date: 31 March 2025
Ar Due Date: 31 January 2026
Ar Received Date: 30 January 2026
Income Donations And Legacies: 32877
Income Other Trading Activities: 0
Income Charitable Activities: 965216
Income Investments: 302
Income Other: 0
Income Total Income And Endowments: 998395
Income Legacies: 0
Income Endowments: 0
Expenditure Raising Funds: £1,893
Expenditure Charitable Expenditure: £1,000,369
Expenditure Other: 0
Expenditure Total: 1002262
Expenditure Investment Management: 0
Expenditure Grants Institution: 0
Expenditure Governance: 7735
Expenditure Support Costs: 17114
Expenditure Depreciation: 0
Gain Loss Investment: 0
Gain Loss Pension Fund: 0
Gain Loss Revaluation Fixed Investment: 0
Gain Loss Other: 0
Reserves: £81,250
Assets Total Fixed: 2179
Assets Own Use: 2179
Assets Long Term Investment: 0
Defined Benefit Pension Scheme: 0
Assets Other Assets: £305,999
Assets Total Liabilities: £130,270
Assets Current Investment: 0
Assets Total Assets And Liabilities: £177,908
Creditors One Year Total Current: 76865
Creditors Falling Due After One Year: 53405
Assets Cash: £204,349
Funds Endowment: 0
Funds Unrestricted: 81250
Funds Restricted: 96658
Funds Total: 177908
Count Employees: 43
Charity Only Accounts: Yes

Latest Fin Period Submitted Ind: No
Fin Period Order Number: 2
Ar Cycle Reference: AR24
Fin Period Start Date: 1 April 2023
Fin Period End Date: 31 March 2024
Ar Due Date: 31 January 2025
Ar Received Date: 22 January 2025
Income Donations And Legacies: 94807
Income Other Trading Activities: 0
Income Charitable Activities: 778710
Income Investments: 470
Income Other: 0
Income Total Income And Endowments: 873987
Income Legacies: 0
Income Endowments: 0
Expenditure Raising Funds: £3,386
Expenditure Charitable Expenditure: £893,066
Expenditure Other: 0
Expenditure Total: 896452
Expenditure Investment Management: 0
Expenditure Grants Institution: 0
Expenditure Governance: 7727
Expenditure Support Costs: 20337
Expenditure Depreciation: 0
Gain Loss Investment: 0
Gain Loss Pension Fund: 0
Gain Loss Revaluation Fixed Investment: 0
Gain Loss Other: 0
Reserves: £132,223
Assets Total Fixed: 5023
Assets Own Use: 5023
Assets Long Term Investment: 0
Defined Benefit Pension Scheme: 0
Assets Other Assets: £295,589
Assets Total Liabilities: £118,837
Assets Current Investment: 0
Assets Total Assets And Liabilities: £181,775
Creditors One Year Total Current: 52964
Creditors Falling Due After One Year: 65873
Assets Cash: £182,857
Funds Endowment: 0
Funds Unrestricted: 132223
Funds Restricted: 49552
Funds Total: 181775
Count Employees: 42
Charity Only Accounts: Yes

Latest Fin Period Submitted Ind: No
Fin Period Order Number: 3
Ar Cycle Reference: AR23
Fin Period Start Date: 1 April 2022
Fin Period End Date: 31 March 2023
Ar Due Date: 31 January 2024
Ar Received Date: 5 January 2024
Income Donations And Legacies: 59738
Income Other Trading Activities: 0
Income Charitable Activities: 812549
Income Investments: 268
Income Other: 0
Income Total Income And Endowments: 872555
Income Legacies: 0
Income Endowments: 0
Expenditure Raising Funds: £5,188
Expenditure Charitable Expenditure: £844,317
Expenditure Other: 0
Expenditure Total: 849505
Expenditure Investment Management: 0
Expenditure Grants Institution: 0
Expenditure Governance: 6264
Expenditure Support Costs: 23400
Expenditure Depreciation: 4081
Gain Loss Investment: 268
Gain Loss Pension Fund: 0
Gain Loss Revaluation Fixed Investment: 9378
Gain Loss Other: 0
Reserves: £139,553
Assets Total Fixed: 9378
Assets Own Use: 9378
Assets Long Term Investment: 0
Defined Benefit Pension Scheme: 0
Assets Other Assets: £334,645
Assets Total Liabilities: £139,783
Assets Current Investment: 0
Assets Total Assets And Liabilities: £204,240
Creditors One Year Total Current: 61901
Creditors Falling Due After One Year: 77882
Assets Cash: £196,382
Funds Endowment: 0
Funds Unrestricted: 148931
Funds Restricted: 55309
Funds Total: 204240
Count Employees: 40
Charity Only Accounts: Yes

Latest Fin Period Submitted Ind: No
Fin Period Order Number: 4
Ar Cycle Reference: AR22
Fin Period Start Date: 1 April 2021
Fin Period End Date: 31 March 2022
Ar Due Date: 31 January 2023
Ar Received Date: 18 January 2023
Income Donations And Legacies: 45071
Income Other Trading Activities: 0
Income Charitable Activities: 777700
Income Investments: 0
Income Other: 0
Income Total Income And Endowments: 822771
Income Legacies: 0
Income Endowments: 0
Expenditure Raising Funds: £2,829
Expenditure Charitable Expenditure: £753,139
Expenditure Other: 0
Expenditure Total: 755968
Expenditure Investment Management: 0
Expenditure Grants Institution: 0
Expenditure Governance: 0
Expenditure Support Costs: 21848
Expenditure Depreciation: 64064
Gain Loss Investment: 0
Gain Loss Pension Fund: 0
Gain Loss Revaluation Fixed Investment: 0
Gain Loss Other: 0
Reserves: £181,190
Assets Total Fixed: 10381
Assets Own Use: 10381
Assets Long Term Investment: 0
Defined Benefit Pension Scheme: 0
Assets Other Assets: £304,838
Assets Total Liabilities: £134,029
Assets Current Investment: 0
Assets Total Assets And Liabilities: £181,190
Creditors One Year Total Current: 44594
Creditors Falling Due After One Year: 89435
Assets Cash: £248,868
Funds Endowment: 0
Funds Unrestricted: 120155
Funds Restricted: 61035
Funds Total: 181190
Count Employees: 39
Charity Only Accounts: Yes

Latest Fin Period Submitted Ind: No
Fin Period Order Number: 5
Ar Cycle Reference: AR21
Fin Period Start Date: 1 April 2020
Fin Period End Date: 31 March 2021
Ar Due Date: 31 January 2022
Ar Received Date: 2 February 2022
Income Donations And Legacies: 33904
Income Other Trading Activities: 0
Income Charitable Activities: 763035
Income Investments: 0
Income Other: 14786
Income Total Income And Endowments: 811725
Income Legacies: 0
Income Endowments: 0
Expenditure Raising Funds: £1,436
Expenditure Charitable Expenditure: £758,205
Expenditure Other: 0
Expenditure Total: 759641
Expenditure Investment Management: 0
Expenditure Grants Institution: 0
Expenditure Governance: 350
Expenditure Support Costs: 23784
Expenditure Depreciation: 59777
Gain Loss Investment: 0
Gain Loss Pension Fund: 0
Gain Loss Revaluation Fixed Investment: 0
Gain Loss Other: 0
Reserves: £62,851
Assets Total Fixed: 13012
Assets Own Use: 13012
Assets Long Term Investment: 0
Defined Benefit Pension Scheme: 0
Assets Other Assets: £251,896
Assets Total Liabilities: £150,521
Assets Current Investment: 0
Assets Total Assets And Liabilities: £114,387
Creditors One Year Total Current: 49989
Creditors Falling Due After One Year: 100532
Assets Cash: £246,272
Funds Endowment: 0
Funds Unrestricted: 75863
Funds Restricted: 38524
Funds Total: 114387
Count Employees: 40
Charity Only Accounts: Yes

06 Official extract

Charity Area Of Operation

Geographic Area Type: Local Authority
Geographic Area Description: Bath And North East Somerset
Welsh Ind: No

07 Official extract

Charity Classification

Classification Code: 102
Classification Type: What
Classification Description: Education/training

Classification Code: 201
Classification Type: Who
Classification Description: Children/young People

Classification Code: 101
Classification Type: What
Classification Description: General Charitable Purposes

Classification Code: 306
Classification Type: How
Classification Description: Provides Services

Classification Code: 307
Classification Type: How
Classification Description: Provides Advocacy/advice/information

08 Official extract

Charity Event History

Charity Name: OFF THE RECORD - BATH & NORTH EAST SOMERSET
Charity Event Order: 1
Event Type: Standard registration
Date Of Event: 1998-11-05T00:00:00

09 Official extract

Charity Governing Document

Governing Document Description: MEMORANDUM AND ARTICLES OF ASSOCIATION INCORPORATED ON 2ND OCTOBER 1998 AS AMENDED BY SPECIAL RESOLUTION DATED 18 FEBRUARY 2010.
Charitable Objects: TO RELIEVE AND PREVENT SUFFERING AMONG YOUNG PEOPLE CAUSED BY MENTAL OR PHYSICAL ILL HEALTH OR BY SOCIAL OR ECONOMIC CIRCUMSTANCES IN PARTICULAR BY THE PROVISION OF ADVICE INFORMATION COUNSELLING AND OTHER ASSISTANCE TO YOUNG PEOPLE AND THEIR FAMILIES
Area Of Benefit: NOT DEFINED.IN PRACTICE IN BATH AND NORTH EAST SOMERSET AND WEST WILTSHIRE

10 Official extract

Charity Other Names

Charity Name Id: 432518
Charity Name Type: Working name
Charity Name: OFF THE RECORD - BATH & NES

11 Official extract

Charity Policy

Policy Name: Conflicting interests

Policy Name: Complaints handling

Policy Name: Safeguarding vulnerable beneficiaries

Policy Name: Trustee conflicts of interest policy and procedures

Policy Name: Internal risk management policy and procedures

Policy Name: Social media policy and procedures

Policy Name: Complaints policy and procedures

Policy Name: Serious incident reporting policy and procedures

Policy Name: Bullying and harassment policy and procedures

Policy Name: Safeguarding policy and procedures

Policy Name: Investing charity funds policy and procedures

Policy Name: Financial reserves policy and procedures

Policy Name: Trustee expenses policy and procedures

Policy Name: Volunteer management

Policy Name: Paying staff

Policy Name: Risk management

Policy Name: Internal charity financial controls policy and procedures