GARRARD HOUSE EXECUTOR & TRUSTEE CO. LIMITED

Policies described

Freedom of workers to terminate employment Freedom of movement Freedom of association Prohibits any threat of violence, harassment and intimidation Prohibits the use of worker-paid recruitment fees Prohibits compulsory overtime Prohibits child labour Prohibits discrimination Prohibits confiscation of workers' original identification documents Provides access to remedy, compensation and justice for victims of modern slavery

Training described

Human resources Procurement staff Your suppliers

Worker engagement and working conditions

Your suppliers Workers within your organisation

Grievance mechanisms

Using anonymous whistleblowing services, such as a helpline or mobile phone app

Other monitoring

We also have a grievance procedure for our staff, via which they can raise any concerns about working conditions of EY or our suppliers to the business, which could then be formally investigated.

Demonstrated progress

Please see the ‘Our Progress section of our Modern Slavery Statement, which contains information about our progress against the aims set out in our 2021 statement. Please also see the ‘Our next steps’ section, which sets out our key aims for next year.

Reported risks and mitigations

• Risk: Workers involved in IT product manufacturing and material sourcing who work in countries where legal protections and measures to prevent modern slavery practices are lacking in comparison to the UK
• Area: Within your supply chains
• Tier: Tier 3 suppliers and below
• Group: Migrants Children
• Location: Brazil China India Mexico Malaysia Thailand Taiwan
• Mitigation: We recognise that IT components are often manufactured and assembled in countries where employee protections are lacking in comparison to the UK and that some of the raw materials involved are often sourced in areas where there is a higher risk or child or forced labour. We therefore ask our suppliers to provide evidence about their due diligence efforts, to ensure that they have visibility of their full operation and supply chain and that no modern slavery practices are taking place.
• Risk: Office Cleaning and Maintenance Services in the UK
• Tier: Tier 2 suppliers
• Group: Migrants
• Location: United Kingdom
• Mitigation: We use robust contractual requirements to ensure that workers are sourced and engaged appropriately, including an obligation on our supplier to perform various checks on all workers. We also hold regular governance and management meetings with supplier management and have the right to audit the supplier if we require further information or evidence. We require the supplier to pay the Living Wage, monitor working hours and require that staff are not engaged using zero-hours contracts.
• Risk: Courier and Delivery services in the UK
• Mitigation: Our procurement team use robust supplier selection and due diligence processes to vet our suppliers in this area, which allows us to identify any modern slavery risks and check what safeguards and standards our suppliers have in place. Our checks focus on suppliers’ recruitment practices, vendor due diligence processes and pay and working practices.